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Case Overview

This guide walks you through configuring a leisure center “Active Space” that offers multiple types of activities. Center characteristics:
  • Tennis courts
  • Swimming pool with hourly slots
  • Fitness classes with a coach
  • Equipment rental
Available resources:
  • 2 tennis courts
  • Swimming pool (30 people max per slot)
  • 1 fitness coach
  • 10 bikes, 5 rackets
Hours: 7 days a week, 8am-9pm

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Configuration Overview

For this center, we’ll create multiple independent resource groups:

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Step 1: Create Products

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Tennis

  1. Create a product “Tennis Court”
  2. Variants:
    • 1 hour - $15
    • 2 hours - $25

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Pool

  1. Create a product “Pool Entry”
  2. Price: $8 per person
  3. No variants needed

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Fitness Classes

  1. Create a product “Group Class”
  2. Variants:
    • Yoga (60min) - $12
    • HIIT (45min) - $12
    • Pilates (60min) - $12

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Equipment Rental

  1. Create a product “Bike Rental” - $15/day
  2. Create a product “Racket Rental” - $5/hour

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Step 2: Activate and Configure Portal

  1. Go to Settings > Booking Portal > Activities
  2. Activate the portal
  3. Add all your products
  4. Configure schedules for each product:

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Step 3: Configure Resource Groups

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Group 1: Tennis Courts

  1. Click Add Group
  2. Name: “Tennis Courts”
  3. Product: Tennis Court
  4. Mode: Total Capacity
  5. Capacity: 2
2 tennis matches can be played simultaneously, regardless of duration (1h or 2h).

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Group 2: Pool

  1. Click Add Group
  2. Name: “Pool”
  3. Product: Pool Entry
  4. Mode: Total Capacity
  5. Capacity: 30
Maximum 30 people in the pool per time slot.

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Group 3: Fitness Coach

  1. Click Add Group
  2. Name: “Fitness Coach”
  3. Product: Group Class
  4. Mode: Total Capacity
  5. Capacity: 1
Only one class at a time since there’s only one coach.

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Group 4: Bikes

  1. Click Add Group
  2. Name: “Bike Fleet”
  3. Product: Bike Rental
  4. Mode: Total Capacity
  5. Capacity: 10

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Group 5: Rackets

  1. Click Add Group
  2. Name: “Racket Stock”
  3. Product: Racket Rental
  4. Mode: Total Capacity
  5. Capacity: 5

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Step 4: Custom Fields by Activity

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For Tennis:

  • “Skill level”: Beginner, Intermediate, Advanced
  • “Need rackets?”: Yes / No

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For Pool:

  • “Number of people”: Number field (required)
  • “Children under 12?”: Yes / No

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For Classes:

  • “First time?”: Yes / No
  • “Health issues to report”: Free text

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For Rentals:

  • “Desired size (bike)”: S, M, L, XL
  • “Expected return time”: Text

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Final Result

Simultaneous capacities at 10:00am: Example busy morning:

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Tips for Multi-Activity Centers

Multi-Activity CartEatNow allows customers to build a cart with multiple activities. Example: Tennis 1h + Pool Entry + Racket Rental. Capacity calculation is done independently for each group.
Memberships and PackagesFor members, create special products at $0 or reduced prices, and assign them to the same resource groups. Capacity will be correctly deducted.
Seasonal ManagementAdapt your capacities by season:
  • Summer: Increase pool capacity (additional staff)
  • Winter: Reduce if necessary
Simply modify the capacity of the relevant group.
Cleaning SlotsFor pool or courts, block slots for maintenance by temporarily reducing the product’s opening hours.

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Advanced Configuration: Classes with Limited Spots

If your classes have a limited number of spots (e.g., 15 people max per class), use capacity per variant:
  1. Edit the “Fitness Coach” group
  2. Switch to Capacity per Variant
  3. Define:
    • Yoga: 15 (large studio)
    • HIIT: 12 (limited space)
    • Pilates: 10 (limited equipment)
This configuration manages both the single coach constraint AND spot limits per class type.

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Groups Summary

This modular architecture allows you to easily add new activities or adjust capacities as your center evolves.