Capacity per Variant

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What is Capacity per Variant?

Capacity per variant allows you to define a specific capacity for each variant of your products. This is the advanced mode for situations where some resources can only perform certain types of services.

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When to Use Capacity per Variant?

Use this mode when:

• Your resources are specialized and cannot all perform the same services
• You have different material constraints depending on variants
• You want fine-grained management of availability by service type

Concrete examples:

• 2 therapists for short massages, only 1 trained for long massages
• Blue Room (20 people max), Red Room (40 people max)
• 3 adult bikes, 2 children’s bikes

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Configuring Capacity per Variant

1. Create or Edit a Resource Group
   • Go to Settings > Booking Portal > Activities
   • Click Add Group or edit an existing group
2. Select Products
   • Check the products whose variants should be managed
   • Variants from these products will appear automatically
3. Choose “Capacity per Variant” Mode
   • In the capacity section, select Capacity per Variant
4. Define Capacity for Each Variant
   • For each listed variant, enter its specific capacity
   • Example: “30min Massage” → 3, “60min Massage” → 1
5. Save
   • Click Create or Update

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Sharing a Capacity Between Several Variants

Each card in the list is a capacity pool. By default every variant has its own — but you can group several variants so they draw on the same pool:

1. Tick the variants to group in the list
2. Click Group
3. The variants merge into a single card with one shared capacity

A booking on any of the grouped variants consumes the shared capacity. To take a variant out of the pool, use the button next to its name in the card. Real-world example: two products “Pool access (Women only)” and “Pool access (Mixed)” each sell an “Adult sunbed” variant, but they are the same physical sunbeds. Group both “Adult sunbed” variants: 10 shared sunbeds, whichever package the customer picks. The other variants (BED, etc.) keep their independent pools.

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How Does Availability Calculation Work?

With capacity per variant, each pool has its own availability. By default one variant = one pool; the variants you grouped share theirs. Let’s take an example with:

• Group: “Therapists”
• Variants: 30min Massage (capacity: 2), 60min Massage (capacity: 1)

Scenario: At 2:00pm, there are no more spots for 30min massages AND no more spots for 60min massages.

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Practical Case: Spa with Specialized Therapists

Situation:

• Spa with 3 therapists
• 2 therapists can only do 30-minute massages
• 1 senior therapist can do 60-minute massages

Configuration:

1. Create a group “Massage Therapists”
2. Assign the “Massage” product (which has 30min and 60min variants)
3. Select Capacity per Variant
4. Define:
   • 30min Massage: 2
   • 60min Massage: 1

Result:

• Customers can book up to 2 simultaneous 30min massages
• Only one 60min massage can be booked per slot
• Both types are independent (they are not grouped)

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Practical Case: Restaurant with Private Rooms

Situation:

• Restaurant with 2 rooms of different capacities
• Blue Room: 20 people maximum
• Red Room: 40 people maximum

Configuration:

1. Create a group “Private Rooms”
2. Create a “Privatization” product with “Blue Room” and “Red Room” variants
3. Select Capacity per Variant
4. Define:
   • Blue Room: 1 (single booking at a time)
   • Red Room: 1

Result:

• Each room can be booked independently
• Cannot book the same room twice on the same slot

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What capacity counts

Capacity counts resources, not participants: what is subtracted is the quantity of products booked. A bed for two booked by a couple consumes 1 unit (not 2), and a service sold to the whole group consumes 1 unit whatever the head count. See Resource groups for the details.

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Best Practices

• Check your variants: Make sure products assigned to the group have variants configured
• Think about consistency: If a variant has a capacity of 0, it will never be available
• Combine intelligently: You can have multiple groups, some with total capacity, others with per-variant capacity

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Interaction with Blocked Hours

On a shared pool, blocked hours targeting a variant behave precisely:

• A full block targeting a variant makes only that variant unavailable — the pool’s other variants stay bookable (bookings already taken on the blocked variant of course keep occupying the pool).
• A capacity reduction targeting a variant reduces its whole shared pool: the missing resource is missing for every variant sharing it.

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Difference from Total Capacity