Resource Groups

Documentation Index

Fetch the complete documentation index at: https://docs.eat-now.io/llms.txt

Use this file to discover all available pages before exploring further.

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What is a Resource Group?

A resource group represents a set of physical or human resources that can be booked by your customers. For example:

• Therapists: 3 massage therapists available to perform treatments
• Rooms: 2 private rooms for events
• Equipment: 4 tennis courts to book

Each resource group has a capacity that determines how many bookings can be accepted simultaneously for the same time slot.

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Why Use Resource Groups?

Resource groups allow you to:

• Share capacity between multiple products (e.g., a 30min massage and a 60min massage use the same therapists)
• Avoid overbooking by automatically calculating availability
• Manage different capacities per variant (e.g., 2 therapists for short massages, 1 for long ones)

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Key Concepts

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Group Name

Give your group an explicit name for easy identification. Examples:

• “Massage Therapists”
• “Private Rooms”
• “Tennis Courts”

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Capacity Mode

You can configure capacity in two ways:

1. Total Capacity: A global number of resources available for all products in the group
2. Capacity per Variant: A different capacity for each product variant

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Assigned Products

A resource group can contain one or more products. All products in the same group share the defined capacity.

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Creating a Resource Group

1. Access Settings
   • Go to Settings > Booking Portal > Activities
2. Open the Resource Groups Section
   • Locate the Resource Groups section on the page
3. Create a New Group
   • Click Add Group
   • Enter the group name (e.g., “Massage Therapists”)
4. Select Products
   • Check the products that should share this capacity
   • Selected products will use the same resource pool
5. Configure Capacity
   • Choose the capacity mode (total or per variant)
   • Enter the capacity values
6. Save
   • Click Create to save the group

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Practical Example

Imagine a spa with:

• 3 versatile massage therapists
• 2 products: “Relaxing Massage” and “Sports Massage”

Configuration:

1. Create a group “Massage Therapists” with a total capacity of 3
2. Assign both products to the group

Result: If 2 customers book a “Relaxing Massage” at 2pm, there is only one spot left at 2pm for any type of massage.

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Important Notes

• A product can only belong to one resource group
• Products without a resource group don’t benefit from automatic availability calculation
• Capacity applies per time slot

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Migration Note