> ## Documentation Index
> Fetch the complete documentation index at: https://docs.eat-now.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite a Collaborator

> Learn how to invite team members to your EatNow organization and assign them the right role and restaurant access from the start.

Collaborators are the team members who help you manage your restaurants on EatNow. Each collaborator gets their own account with a specific role and set of permissions.

<Note>
  You need the **Invite collaborators** permission to send invitations. Organization owners always have this permission.
</Note>

***

## Send an Invitation

1. **Go to Settings**
   * In the navigation bar, click on **Settings**.

2. **Open Collaborators**
   * Click on the **Collaborators** tab in the settings menu.

3. **Click "Invite a Collaborator"**
   * At the bottom of the collaborator list, click the **Invite** button.
   * A dialog opens with the invitation form.

4. **Enter the Email Address**
   * Type the collaborator's email address. This will be their login email.

5. **Select a Role**

   * Choose a role from the dropdown. EatNow provides several default roles:

   | Role             | Description                                                         |
   | ---------------- | ------------------------------------------------------------------- |
   | **Employee**     | Day-to-day operations: reservations, customers, payments            |
   | **Manager**      | Full management access including settings and team management       |
   | **Room Manager** | Floor operations: reservations, floor plan, shifts, block hours     |
   | **Marketing**    | Brand & communication: portal, templates, reviews, menus, analytics |
   | **Welcome Host** | Front desk: reservations, customers, activity log                   |
   | **Read Only**    | View-only access to reservations and activities                     |

   You can also select **Custom** to manually pick individual permissions.

6. **Choose Authorized Restaurants**
   * Select which restaurants this collaborator can access.
   * The collaborator's role applies the same way across all selected restaurants.

7. **Send the Invitation**
   * Click **Send** to finalize.
   * An email is automatically sent to the collaborator with a link to create their account.

<Tip>
  **Tip:** You can also copy the invitation link and share it manually (e.g. via WhatsApp or SMS) if the collaborator does not receive the email.
</Tip>

***

## What Happens Next

* The collaborator receives an email with a link to set up their account.
* Once they accept, they appear in your collaborator list with their assigned role.
* The invitation remains visible in the **Invitations** section until it is accepted or you delete it.

***

## Good to Know

* You can only assign permissions that you have yourself. For example, if you do not have the **Billing** permission, you cannot grant it to someone else.
* Each collaborator needs a unique email address.
* You can cancel a pending invitation at any time by clicking the **X** button next to it in the invitation list.
* To learn more about roles and how to create custom ones, see [Roles & Permissions](/collaborators/roles).